49S/2026/27

A current Central Supplier Database (CSD) registration summary report confirms the supplier is registered on the government's supplier database. It must be valid and match the trading name on the quotation.

The CIPC certificate of incorporation (COR14.3 or CoR14.9) confirms legal entity status. Close corporations submit their founding statement. It must reflect the current trading name and registered address.

A valid B-BBEE certificate issued by an accredited verification agency, or a sworn affidavit from an entity with an annual turnover below the EME threshold. Must not be older than 12 months.

A one-to-three page company profile summarising your services, key clients, team composition, and relevant past projects. Strengthens the technical evaluation of your submission.

A valid SARS Tax Compliance Status (TCS) PIN or printed tax clearance certificate. Buyers verify compliance online using the PIN. The status must be 'Compliant' at the time of evaluation.

An original bank-stamped confirmation letter on the bank's letterhead confirming the account name, number, branch code, and account type. Must match the registered entity name. Not a statement.

VAT registration certificate from SARS (VAT103 or VAT103T). Required for entities with turnover above the compulsory registration threshold (R1 million). Quotations must clearly state whether pricing is VAT inclusive or exclusive.

Compensation for Occupational Injuries and Diseases Act (COIDA) registration and letter of good standing from the Compensation Fund. Required for any business deploying employees at a worksite or on-site service engagement.

Proof that the supplier is registered for Unemployment Insurance Fund (UIF) contributions. Typically reflected in the CSD registration, but may be requested separately for large labour-intensive contracts.

Public liability insurance policy with a minimum indemnity limit appropriate to the contract value (typically R2 million or higher for site-based work). Must cover the full contract period. Buyer may be named as additional insured.

Professional indemnity insurance is recommended for engineering, design, and project management roles within construction or electrical contracts, particularly where the supplier employs registered professionals.

Construction Industry Development Board (CIDB) grading certificate confirms the supplier's registration in the cidb Register of Contractors. The grading must be appropriate to the contract value and works class (e.g., 3GB for general building ≤R1M, 5CE for civil engineering ≤R6.5M).

A site-specific health and safety file compiled in accordance with the Occupational Health and Safety Act (OHSA) and the Construction Regulations 2014. Must include a risk assessment, method statements, safe work procedures, and the appointment of a competent safety officer.

A written Occupational Health and Safety (OHS) management plan addressing hazard identification, incident reporting procedures, emergency response, and subcontractor compliance oversight. Required before site access can be granted.

Registration on the Western Cape Government Supplier Database is recommended for provincial government contracts. Managed through the Western Cape Supplier Portal at suppliers.westerncape.gov.za.