Every supplier on the platform is verified against the Central Supplier Database, BBBEE records, and SARS tax status before they can respond to a single RFQ.
100%
CSD-verified suppliers
3-layer
Verification process
48hr
Average verification time
0
Ghost suppliers on platform
CSD
Verified
BBBEE
Verified
SARS
Tax Cleared
Banking
Verified
For buyers
Before a supplier can respond to any RFQ on AiForm Procure, they go through a mandatory verification process. No shortcuts.
Suppliers submit their CSD number and registration certificate. Our compliance team verifies the submission against the Central Supplier Database and confirms active status before approving.
Suppliers with invalid or inactive CSD registrations are not approved onto the platform.
Suppliers upload their BBBEE verification certificate. Our compliance team validates the certificate against the issuing verification agency, checks the expiry date, and confirms the stated level matches the certificate.
Expired certificates trigger automatic downgrade. Suppliers are notified 30 days before expiry.
Suppliers upload their SARS tax clearance certificate. Our compliance team reviews and validates the document before approving tax clearance status.
Suppliers are responsible for uploading updated certificates when their tax clearance expires.
Before any purchase order can be issued, the supplier banking details are verified against their company registration. This prevents payment fraud and ensures funds reach the correct entity.
Bank account holder name must match the registered company name on CIPC records.
Never miss a deadline
You don't need an account for this. Tell us the expiry date on your certificate and we'll email you 30 days before it lapses — the same window we already notify our registered suppliers with.
This is just a reminder based on the date you give us — we don't verify or check certificates through this form.
Trust scoring
SmartScore is a 0–100 trust rating that tells buyers at a glance how complete, verified, and active a supplier is on the platform. Calculated from objective compliance data — not reviews or self-reported information.
Business profile complete
Registered name, industry, provinces, description, and contact information all filled in.
+20 pts
CSD number verified
Active CSD registration confirmed against National Treasury database.
+20 pts
BBBEE certificate verified
Level 1-4: 20 points. Level 5-8: 10 points. Certificate must be current and validated.
+10-20 pts
Tax clearance verified
Current SARS tax clearance certificate validated and on file.
+15 pts
Banking details verified
Business bank account confirmed, holder name matches CIPC registration.
+10 pts
Director identity verified (Optional)
Director or authorised representative identity confirmed via document verification.
+10 pts
Company profile document (Optional)
Formal company profile document uploaded and reviewed.
+5 pts
90 – 100
Excellent
All verifications complete
Priority placement on RFQs
Visible to all buyers
75 – 89
Good Standing
Core verifications done
Eligible for all RFQs
1-2 optional items missing
50 – 74
Building Trust
CSD verified
Tax or banking pending
Lower visibility on RFQs
0 – 49
Low Trust
Incomplete documents
Not visible to buyers
Verification required
For suppliers
Suppliers have the right to know that the buyers posting RFQs on the platform are legitimate.
Buyer organisations complete a registration process and are reviewed by our team before being permitted to post RFQs.
Buyer accounts are reviewed during onboarding. We recommend using a work email address that matches your organisation.
RFQs that receive no quotes are flagged for review. Buyers are expected to close or award RFQs within a reasonable timeframe.
If a supplier believes an RFQ was handled unfairly, they can raise a dispute through the platform. Disputes are reviewed within 5 business days.
Opportunity sourcing
Not every RFQ on the platform is submitted directly by a buyer, and we want that to be visible rather than assumed. Here's exactly how the rest get here.
Some opportunities on AiForm Procure are submitted directly by registered buyer organisations. Others are pulled automatically from National Treasury's eTenders open-data feed — the Office of the Chief Procurement Officer's public Open Contracting Data Standard (OCDS) release of government tender adverts — so suppliers can discover them in one place instead of checking multiple portals.
Every automatically-sourced listing lands as a draft first, not a live opportunity. Our team reviews each one — checking classification, location, scope, and closing date look right — before it's published. Listings that look incomplete or inconsistent are held back and corrected or discarded rather than published as-is.
Where the government data includes a link to the original tender document, that link is carried through to the opportunity on AiForm Procure, so you can always verify the details against the primary source yourself.
Externally-sourced opportunities carry a visible “source” badge on their listing so it's always clear where they came from.
Common questions
CSD, BBBEE, tax clearance, and banking verification are all reviewed manually by our compliance team. Most suppliers are fully verified within 48 hours of submitting complete documentation.
Register as a supplier or request a buyer account. Verification takes less than 48 hours.
The studio behind the platform
AiForm Procure is designed and built by AiForm Studio, a South African product studio based in Pretoria.
The AiForm mark has an unusual origin. While working at the University of Pretoria, our founder noticed a small tan moth resting on a wall — Hypena proboscidalis, commonly called the A-Moth, named for the distinctive 'A' shape its wings form at rest. In that moment the studio's identity was already there: the A of AiForm, the natural geometry of the moth, and the faceted form of something engineered. Noticed, not invented.
That philosophy carries into everything we build. AiForm Procure wasn't invented from nothing either — it was noticed: thousands of capable South African suppliers and serious buyers, separated by paperwork, spreadsheets, and missed connections. We build the structure that lets them find each other.
Shaping intelligence. Designing impact.
