Who we are
AiForm Procure is a procurement platform and a product of AiForm Studio, based in Pretoria, South Africa.
This document is a draft for review purposes only and does not constitute legal advice or a binding agreement. Final version pending legal review.
Legal Desk · Privacy Policy
Privacy Policy
Effective date: Draft — not yet in effect
This draft explains how AiForm Procure expects to collect, use, store, and protect information submitted by suppliers, buyers, and platform users.
What information we collect
We may collect your name, email address, phone number, company details, CSD number, BBBEE certificate, tax clearance information, banking details, uploaded documents, and related account or procurement records.
Why we collect it
We collect this information to support supplier verification, RFQ matching, platform operation, account management, procurement workflows, and communication between suppliers and buyers.
How we store it
Platform data is stored using Supabase, hosted in the EU, with encryption at rest and access controls intended to protect operational and compliance information.
Who we share it with
We do not sell personal information to third parties. Supplier information is shared with buyers only when a supplier responds to an RFQ or where sharing is necessary to operate the platform.
Your rights under POPIA
Under the Protection of Personal Information Act, you may request access to your personal information, correction of inaccurate information, deletion where legally permitted, or object to certain processing.
How long we retain data
We retain data while an account is active and for up to 2 years after account closure, unless a longer retention period is required for audit, legal, security, or legitimate operational reasons.
How to contact us
For privacy questions, data access requests, or POPIA-related queries, contact us at hello@aiformprocure.co.za.