Facilities & Cleaning
Cleaning Services — RAF Durban Office (5 Years)
Issued by Buyer not specified
Tender information below remains in its original source language.
Cleaning-service provider needed for the RAF Durban office for a five-year period; part of a nationwide tender where bidders submit separately per office. Full scope of work Daily office, ablution and kitchen cleaning; hygiene services; consumables, equipment and labour; ad hoc cleaning. Provider installs, services and maintains cleaning equipment, repairs/replaces defective equipment within required response periods, supplies branded PPE, vets staff through RAF security processes, and complies with OHS requirements. This RFQ covers the Durban office only — RAF is running this tender nationally (Centurion, Pretoria, Johannesburg, Bloemfontein, Kimberley, Durban, Cape Town, Gqeberha, East London, Tzaneen, Nelspruit, Polokwane, Mahikeng), with a separate bid required per office. Compulsory briefing for Durban reported as 21 July 2026 — confirm exact date/time and venue in the official bid document before bidding. Buyer and contact Buyer organisation: Road Accident Fund (RAF) Contact person: Bathabile Mahlangu Contact email: cleaningservices@raf.co.za Targeting and compliance Province(s): KwaZulu-Natal Delivery location: RAF Durban Office (submission at RAF Head Office tender box, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Centurion) BBBEE requirement: Any level CSD registration required Valid tax clearance required VAT registration not mandatory Line items 1. Office cleaning and hygiene services — RAF Durban Office | Unit: Contract | Qty: 1 | Notes: 5-year term; briefing reported for 21 July 2026 (Durban) — confirm exact date in bid document before bidding Estimated value range Not disclosed Publish settings Notify matched suppliers: Yes Allow quote amendments: Yes Require cover note: No List publicly: Yes
Externally-sourced opportunity
Source: eTenders.gov.za (RAF/2026/00038). Quotes for this opportunity are submitted directly with the buyer, not through AiForm Procure.
View original sourceCompliance requirements
Identity & Registration
CSD Registration Report
RequiredA current Central Supplier Database (CSD) registration summary report confirms the supplier is registered on the government's supplier database. It must be valid and match the trading name on the quotation.
Company Registration Certificate (CIPC)
RequiredThe CIPC certificate of incorporation (COR14.3 or CoR14.9) confirms legal entity status. Close corporations submit their founding statement. It must reflect the current trading name and registered address.
B-BBEE Compliance Certificate or Sworn Affidavit
RequiredA valid B-BBEE certificate issued by an accredited verification agency, or a sworn affidavit from an entity with an annual turnover below the EME threshold. Must not be older than 12 months.
Capability Statement / Company Profile
RecommendedA one-to-three page company profile summarising your services, key clients, team composition, and relevant past projects. Strengthens the technical evaluation of your submission.
Financial & Tax
SARS Tax Clearance Certificate or Compliance Status PIN
RequiredA valid SARS Tax Compliance Status (TCS) PIN or printed tax clearance certificate. Buyers verify compliance online using the PIN. The status must be 'Compliant' at the time of evaluation.
Proof of Banking Details (Original Bank Letter)
RequiredAn original bank-stamped confirmation letter on the bank's letterhead confirming the account name, number, branch code, and account type. Must match the registered entity name. Not a statement.
VAT Registration Certificate
RecommendedVAT registration certificate from SARS (VAT103 or VAT103T). Required for entities with turnover above the compulsory registration threshold (R1 million). Quotations must clearly state whether pricing is VAT inclusive or exclusive.
Labour & Employment
COIDA Registration Letter of Good Standing
RequiredCompensation for Occupational Injuries and Diseases Act (COIDA) registration and letter of good standing from the Compensation Fund. Required for any business deploying employees at a worksite or on-site service engagement.
UIF Registration Confirmation
RecommendedProof that the supplier is registered for Unemployment Insurance Fund (UIF) contributions. Typically reflected in the CSD registration, but may be requested separately for large labour-intensive contracts.
Insurance
Public Liability Insurance
RequiredPublic liability insurance policy with a minimum indemnity limit appropriate to the contract value (typically R2 million or higher for site-based work). Must cover the full contract period. Buyer may be named as additional insured.
Industry-Specific
CIDB Grading Certificate
RecommendedCIDB registration may be required for water infrastructure, pipeline installation, or civil engineering components of municipal contracts. Confirm the applicable works class and grading for the specific contract.
Health, Safety & Environment
Health and Safety File
RequiredA site-specific health and safety file compiled in accordance with the Occupational Health and Safety Act (OHSA) and the Construction Regulations 2014. Must include a risk assessment, method statements, safe work procedures, and the appointment of a competent safety officer.
OHS Management Plan
RequiredA written Occupational Health and Safety (OHS) management plan addressing hazard identification, incident reporting procedures, emergency response, and subcontractor compliance oversight. Required before site access can be granted.
Provincial Requirements
KZN Treasury Supplier Registration
RecommendedSuppliers pursuing KwaZulu-Natal provincial government contracts are advised to register with the KZN Treasury supplier database in addition to the national CSD registration.